The offer is accepted. Now comes the contract, the new starter form, the policies and the references - and a new employee whose first impression of you as an employer is forming with every email.
All Jobs Pro handles the whole onboarding journey on the same branded careers site your candidate applied through - so for them it is a continuation, not a hand-off.
Your new starter has already used your careers site to apply and to book their interview, so they are at home in it before day one. The congratulations moment, the contract and every form that follows all arrive in your branding - from the place they already know.
Good software pays a business back every day:
Onboarding is the first real representation of us as an employer, and employer branding is a priority for us.
Salary, start date, holiday entitlement, line manager, office - the offer wizard asks your questions, in your order, and part-time holiday is calculated for you.
The contract of employment is built from those answers automatically. Up to four contract templates, each dynamic - company car, private health insurance, days holiday - so the right clauses appear for the right role without anyone editing a Word document.
The moment the offer is made, your new starter receives their congratulations email and lands on their own onboarding page: the offer to accept, then each document to complete, in order, with progress shown as they go.
Every step is logged, so HR can see exactly where each new starter is without asking.
Send us the forms you use today and we turn them into clean, friendly online versions. Where an official form is involved - the HMRC starter checklist, say - the new starter fills in the friendly version and their answers are stamped onto the official PDF for you.
Everything is signed, dated and stored as the document of record - and a completed set means the offer moves itself along.
Your new starter nominates their referees as one of their onboarding steps. You approve before any request goes out, so only referees who meet your criteria are contacted.
Each referee receives a polite email and lands on a reference request page in your branding. Anyone who has not replied is chased automatically - and the whole picture sits on the onboarding overview, so nothing is a surprise on day one.
More about automated referencing
The details your HR or payroll system needs to create the employee record - date of birth, full address, bank and emergency-contact details, and whatever else you require - are collected as part of the new starter's journey.
They can be sent straight to your HRIS through its API, so the record is created accurately, before day one, with nothing typed twice.
From their own onboarding page a new starter can view and download the documents they completed and signed - contract, new starter form, policies - at any time, without troubling HR.
HR see the same set on the new starter's record, with the signing history alongside.
Every signed document is stored and backed up on Amazon Web Services, on UK-based servers, encrypted at rest with AES-256 and handled in line with GDPR.
Bring your own bucket: if you want your own copy, an identical second copy of every document is dropped into secure storage that belongs to you - Microsoft Azure if you run on Microsoft, or your own Amazon S3 - so you always hold every document in a system under your absolute control.
Or skip the cloud account altogether and download a single zip of all of a new starter's onboarding documents, at any time.
Onboarding gets the contract signed and the record created. The induction framework picks up from there - a structured plan for the first weeks, with every task owned, scheduled and tracked to the end of probation.
IT are told the moment an offer is made, managers get a pre-start nudge, and the new starter can see the plan and their part in it.
See the induction framework
Your managers will love recruiting with our easy to use software.
View ATS features
Make the best hires and take control of your employer brand.
In-house recruiting
Advertise once, in all the right places. The best job boards with a couple of clicks.
Advertising options
AI Assist reads every CV against your chosen qualities and highlights the evidence.
Automated CV Highlighting
Candidates answer your screening questions by phone, in their own time - you listen back and shortlist faster.
Automated phone screening
Requesting, chasing and capturing references - all handled automatically, with your full oversight.
Automated referencing
Contract signing, payroll information and referencing - everything handled on time and without any admin headache.
Onboarding
A structured induction for every new starter - defined once, delivered automatically, tracked to the end of probation.
Induction framework
We can arrange a quick demo over the phone or a no obligation trial - or perhaps you'd just like an initial chat.
We're very friendly and we don't go in for the big sell.
