Keeping on top of DBS check requirements just got easier.

You can now record and monitor whether a DBS check is required for each vacancy directly within the ATS.

When you create a vacancy you will now be prompted to record if the role requires a DBS check, and if so what type:



No more sticky notes, spreadsheets, or “Did we ask for that?” moments:




It’s all there, seamlessly integrated into your existing hiring workflow.

Fewer admin headaches. Better compliance. A smoother process for everyone.




Link to send this to a colleage :
Keep track of your DBS checks

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Every recruiter has been there - you send an important email to a promising candidate, only to hear nothing back.

Are they no longer interested, or did your message get buried in their spam folder? Maybe there's a typo in their email address and they never received it in the first place...

All Jobs Pro’s Email Tracking tools take a lot of the guess work out of professional recruiting and onboarding.

Every email sent from within All Jobs Pro includes Email Tracking which enables you to see if a candidate has opened your email - helping you determine whether they’re engaging or if it’s time for a follow-up call (or to contact other candidates).




Look for the green envelope symbol - hover over it for details of when the email was opened.

All Jobs Pro also tells you if an email has not yet been opened

Email tracking accuracy

All Jobs Pro uses pixel tracking to detect when a candidate opens an email. This works by embedding a tiny, invisible image (tracking pixel) in the email which loads when the recipient opens it.

It is worth noting that email tracking relies on the recipient having the 'download images from this sender' option turned on in their emails. If a candidate has that switched off, then there is no way to know if or when they opened the email. This scenario would give rise to a "false negative" ie where the candidate has opened the email, but our tracking system wasn’t made aware. In these situations All Jobs Pro will display the email as "not opened yet" - even though it actually has been.

On the other hand, if the email is showing as "Opened" in All Jobs Pro you can be reasonably confident that is accurate as "false positives" are not generally an issue.

As a guide, 94%* of recent "Invite to Interview" emails sent from within All Jobs Pro were recorded as having been Opened by email tracking. This indicates that a significant majority of candidates do have images enabled in their email settings, making email tracking a useful signal of candidate engagement.

* we actively monitor this as we know how important email delivery is.

What about bounce backs and typos in email addresses?

If the candidate entered a typo in their address when they applied or if their email address starts bouncing back, All Jobs Pro alerts you to this so you can take this in to account and reach out through another channel instead of waiting in the dark.





We display this message prominently in various places - so if you're not seeing it, you can be pretty confident the candidate's email is working.



When the candidate next tries to sign in we explain the problem to them and provide a way to resolve the situation.





Link to send this to a colleage :
Email Tracking - how to tell if you're being (un)professionally Ghosted

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We know many of you spend a lot of time in the ATS - naturally we try our best to minimise the amount of time you need to - but none the less your comfort is important to us and so we're pleased to announce that All Jobs Pro now has Dark Mode.

How to enable dark mode?

Simply toggle Dark Mode on / off with the moon symbol in the top right of your screen.





This gives you a sleek, modern interface that reduces eye strain and looks great, day or night.

Why use Dark Mode?

• Less strain on your eyes
• Great for working late (hopefully you don't need to do this too often)
• Makes your screen look a Web Developer's!

Enjoy and please do keep the suggestions coming...


Link to send this to a colleage :
Introducing Dark Mode

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Sifting through large volumes of CVs for popular roles can be time-consuming and everyone wants to be sure that no candidate is overlooked.

AI Assist highlights the sections of each candidate's CV that match the Key Qualities you consider important for your vacancy.

This helps you shortlist faster, with deeper insight and confidence that you're surfacing the best candidates every time.

Establishing the Key Qualities that are important for your vacancy

AI Assist analyses your job advert and suggests Qualities (qualifications, experience, skills etc) that are likely to be important.

You then select the Key Qualities that you consider the most important to take into account when shortlisting for this vacancy.

You can also enter your own if you wish - All Jobs Pro's approach to AI is to build tools that support your decision making processes.

CVs are highlighted to showcase how the candidate meets your chosen Key Qualities

This helps busy hiring managers and HR teams review large volumes of CVs thoroughly and efficiently.

Bringing additional focus to standardised Key Qualities across all candidate applications also supports Diversity, Equity & Inclusion whilst making it easier to shortlist candidates that best align with the requirements of your role.

As always the friendly All Jobs Pro team are on hand if you'd like any help in getting started with AI Assist.

FAQ

How does this help with CV screening?

AI Assist highlights the sections of each CV that match the Key Qualities you've identified for the role, helping you shortlist faster and more accurately.

Can AI Assist replace a human recruiter?

No. AI Assist is a tool to support hiring managers by surfacing relevant section of each CV. All Jobs Pro's approach to AI is to build tools that support your decision making processes.

Do candidates know their CVs are being analysed by AI?

Yes our privacy policy explains this and candidates are asked to read and confirm at the point they apply for a job through our platform. The AI service is based in the UK and processes data securely in compliance with GDPR and does not store it beyond the time required to generate the summary.

Link to send this to a colleage :
AI-Assisted CV Highlighting - helping you surface the best candidates every time.

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Link to send this to a colleage :
Useful links

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Phone screening is an important element of many recruitment processes as it's an excellent way to assess candidate fit (especially for roles that involve interactions with customers) but repeating the same conversations over and over can be a real drain on your time and energy.

Phone First automates your phone screening in a way that is mindful of the candidate experience; candidates are invited to call our automated Phone First line at a time that suits them in a low-pressure setting.



With no need visit your office or go through the emotional drain of a video interview this is a win-win for you and your candidates; and if the candidate is not a fit for your role, they haven’t invested too much hope or time - and neither have you!

No more back-to-back calls, just clear candidate insights accessible directly inside All Jobs Pro's ATS.

How to arrange automatic phone screening?

1. In the ATS simply select the candidates you want to phone screen (you can select all).


2. Click on Phone screen



3. Review the questions you want candidates to answer




4. Preview the email inviting candidates



4. Click "Send"


It's as simple as that - no scheduling call times, no calling back, no repeating yourself!

What about the candidate experience?

1. Candidates receive your email which includes an easy to follow explanation of the process.




2. Candidates call the Phone First line and our thoughtfully designed system asks your questions at a pace that's just right and puts candidates at ease.

3. Candidates' answers are recorded and stored securely.

4. Candidates can listen back and re-record their answers (this is optional and configurable).

5. Once candidates have answered your questions they are thanked during the call and also afterwards with a friendly email.



We ask candidates for feedback and have refined the process to give candidates the best possible experience whilst supporting you with your screening.

How to listen to the phone screening recordings?

1. As candidate's complete the phone screening you'll get a notification in the ATS.



2. Easily listen to the recordings inside the ATS - no need to switch systems.





9. From here you can score, invite to interview or regret as per usual.

What phone screening questions work well?

We recommend a mixture of of situational and behavioral questions, here are a few examples:

Situational Questions

1. How would you handle a situation where a customer was upset or angry?
2. How would you respond to a customer who asked you something you didn't know?
3. What would you do if you were given a tight deadline with little notice?
4. If you were asked to deliver bad news to a client, how would you go about it?
5. What would you do if you made a mistake that no one else had noticed?
6. How would you handle a situation where two colleagues are in conflict?
7. If you were asked to prioritise five urgent tasks, how would you decide where to start?

Behavioural Questions

1. Tell us about a time you dealt with a difficult customer, what happened?
2. Describe a situation where you had to learn something new quickly.
3. Tell us about a time you had to work to a tight deadline.
4. Give an example of how you've built a good relationship with a client or customer.
5. Tell us about a time you resolved a conflict in your team.
6. Describe a situation where you helped a colleague under pressure.

Pricing

zinclude_phone_screen_pricing

Link to send this to a colleage :
Automated Phone Screening

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All Jobs Pro is dedicated to helping you reach the best talent through innovative recruitment solutions. That’s why we’re excited to introduce our support of LinkedIn’s Job Wrapping service, a feature designed to amplify the visibility of your job postings on the world’s largest professional network.

What is LinkedIn Job Wrapping?

• Job Wrapping is a LinkedIn service that pulls job listings from your career site or Applicant Tracking System (ATS) – like All Jobs Pro – and posts them on LinkedIn as Basic Jobs.
• This service not only automates job posting but also allows you to sponsor key roles using LinkedIn Job Slots, giving your key vacancies heightened visibility and better reach.

Image shows screen from LinkedIn's Job Wrapping talent solutions page

What are Job Slots

• Job Slots are positions you purchase on LinkedIn to promote specific job postings, giving them enhanced visibility and priority in search results and recommendations on LinkedIn.
• Job Slots enable you to prioritise and promote your most important roles, ensuring they appear in targeted recommendations and job search results, maximising their visibility to the right audience.
• The number of Job Slots available to you is determined by your LinkedIn plan, so you can choose a package that best fits your recruitment needs.
• To designate a job for one of your LinkedIn Job Slots, just click the designated button within the All Jobs Pro ATS (see below)

 

 

How it works

• Streamlined Job Ingestion: All Jobs Pro provides an XML feed of your current job adverts to LinkedIn, ensuring LinkedIn consistently retrieves accurate and up-to-date job information without the need for any manual copy and pasting.
• Choose your Jobs Slots: To designate a job for one of your LinkedIn Job Slots, just click the "Add to Job Slot" button in All Jobs Pro ATS.
• Job Slot Management: You can change which jobs are in your Job Slots at any time.
• Automated back covering: [coming soon] If a job expires you can choose a new one but if you forget All Jobs Pro will notify you and automatically suggest a role that might need extra support which you can then approve (or choose an alternate)

 

 

Enhance Your Recruitment Process with All Jobs Pro and LinkedIn

If you already use All Jobs Pro and would like to get set up with LinkedIn Job Wrapping, or if you're looking for an ATS which can help you with your LinkedIn advertising, then please get in touch anytime - we’re here to support your recruitment goals and help you connect with the right candidates effectively.

Link to send this to a colleage :
Harness the Power of LinkedIn with Job Wrapping and Job Slots

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When you're reviewing a number of candidates we've saved you a few clicks.

If the last time you viewed a candidate you were looking at the History & Notes section - that's what you'll be shown the next time...






Or if you were viewing CVs - then All Jobs Pro will default to that view for you.





This saves a few clicks and we all know how they add up!






Link to send this to a colleage :
Candidate information tabs now remember what you were doing last time

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Archiving user accounts one by one wasn't very efficient so we made you a tool to make this super easy.

1. Click on Admin at the top right

2. Click on Users



3. Select the checkboxes of the user(s) you need to archive (you can select multiple users in one go).



4. Click on Remove Users (at the top)



5. Click "Yes, archive" in the confirmation dialog



Job done :)

Link to send this to a colleage :
Easier archiving of ATS user accounts

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We all try to keep our reports up to date but we live in the real world and sometimes you just need a tidy up! Introducing the Archive Vacancy button.

If, after going to market for a vacancy, the business ultimately decides not to fill it - archiving the vacancy is the way to go as it records the endeavour that went into trying to hire for the position while removing the role from your reporting.

1. Click on the Edit button



2. There are options to either Archive (which maintains the record of the vacancy) or Hard Delete (which is for correcting errors).



3. As always All Jobs Pro tries to explain everything simply.



4. Your report is now tidied up and if you need to review the Archived vacancies you can:



Just a small update - we hope this is helpful in keeping your report up to date - even when things change within your organisation.








Link to send this to a colleage :
Archiving vacancies from the vacancy report

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