Controlling permissions for your hiring team

All Jobs Pro's Permissions Tools enable HR Managers to control which of your colleagues can, and can not, access your candidate data and makes it easy to assign responsibilities to different members of your hiring teams.

Get new users up to speed fast, by setting up their access when you invite them to All Jobs Pro. With three options available, it’s easy to provide senior management with access to account settings and confidential information, while restricting access for regular members of the hiring team.


Example permissions include:


Permission Summary
Scoring Can score candidates by clicking on the stars
Shortlisting Can shortlist candidates (for your own reference eg before inviting them to interview or to discuss with colleagues) 
Invite to interview Can invite candidates to interview (we recommend using the Auto interview booking facility)  
Reject candidates Can send unsuitable candidates a polite email letting them know they have not been successful
Vacancies, can access all Can view applications relating to any job, not just the jobs assigned to the user (if you have requested the 'roles locked to specific users' configuration option)   


To configure one colleague's permissions


1. Head to the Admin section


2. Click on Users


3. Locate the user (there is a search box on the right)

4. Click Edit (on the right)


5. Review and update their permissions


To view permissions across your whole organisation


1. On the Users page, click View permissions



2. View permissions across your entire organisation at a glance



3. Make any changes you wish with the Edit button on the right


If you need any bulk changes / permissions setting up / different default permissions please contact your customer support representative who will be more than happy to set everything up for you.

Discover more about All Jobs Pro's In-house recruiting toolkit here or contact us for a no obligation trial or to arrange a quick demo.
Customising your application form to ask job specific questions

All Jobs Pro application forms can include job specific questions that relate to the role you are recruiting for - making it easy to surface candidates with the best fit

Learn more
All Jobs Pro's new Indeed Sponsored Jobs integration increases job advert visibility and candidate applications

Our Indeed Sponsored Jobs integration means you can easily promote your jobs to over 250M visitors on Indeed using All Jobs Pro

Learn more
Displaying your jobs on Google Jobs

Google Jobs has launched in the UK - here's a quick overview showing how your vacancies can be displayed on Google's new job seeking platform.

Learn more
Recruitment 1 to 1 meetings

Recruitment 1 to 1 meetings are a valuable aspect of All Jobs Pro's service. A quick regular call between you and your recruiting success manager is recommended to check how your job adverts are performing and to ensure no candidate gets missed and all roles are filled quickly and efficiently.

Learn more
Personnel forms - how to ask candidates to complete them

Save back and forth with candidates by using the Information Requests module. All Jobs Pro will email the candidate requesting the information you need (chasing them up automatically if needed), candidates info is entered via your Careers Microsite and stored in accordance with GDPR alongside their record in the ATS. Easily keep track of who has / has not supplied their information with reports, saving you time keeping everything organised.

Learn more
Talent Pool - granting access only to those that need it for GDPR

Respecting candidate's privacy is always important. All Jobs Pro makes it easy to ensure you comply with GDPR with your talent pool.

Learn more
Ensure all your open positions are being actively managed with the Vacancy Report tool

When you have multiple open vacancies it can be hard to keep track. All Jobs Pro's Vacancy Report does all the heavy lifting for you.

Learn more
Monitoring equality and diversity

All Jobs Pro helps with your Equal Opportunities Monitoring by asking each candidate to anonymously complete an optional short form.

Learn more
Suggesting a candidate for a different role

If you consider a candidate would be better suited to a different role within your organisation than the one they originally applied for, "suggest" them for another role and the ATS helps everyone keep track.

Learn more
Measure your recruitment advertising on any job board

You can measure your recruitment advertising on any job board (even those not currently integrated with the All Jobs Pro ATS) by using Tracking Links. This article shows you how to generate a Tracking Link.

Learn more
Talent pool - highlighting candidates

Highlighting candidates in your talent pool helps you, or your colleagues, find talented people that have previously applied to your organisation

Learn more
Involving your colleagues in the recruitment process

Learn more
Use quick search to easily find your job adverts or candidates

How to quickly find your recruitment advertisements or search for a specific candidate by name.

Learn more
Exporting your reports to a spreadsheet

A short guide to exporting your reports to Excel

Learn more
Inviting candidates to interview & automatic interview scheduling

Inviting candidates to interview & automatic interview scheduling

Learn more
How to View CVs, Score Candidates & Shortlist

How to View CVs, Score Candidates & Shortlist

Learn more
Easier interview slot creation

It's now even easier to create multiple interview slots for candidates to book into.

Learn more
Promote your jobs on a variety of job boards

When you add your job it is automatically publishing on a variety of websites included in your package - you can also cross-promote your jobs to additional jobs boards

Learn more
Internal only applicants / apply by invite

If you need to restrict a vacancy to Internal Applicants Only you can do this with a Hidden Advert.

Learn more
Reports and analytics

All Jobs Pro's reports help you measure and refine your recruitment process. Discover the sources of your best candidates, measure your hiring speed over time and monitor activity reports to help your team improve.

Learn more
Product updates overview

We're always making updates and improvements - you'll find a quick overview of these here

Learn more
Vacancies report - name of leaver added

In order to make it easier to keep track of the vacancies that exist in your organisation, All Jobs Pro's vacancy report now asks for the name of the person that is leaving.

Learn more