Administrator

About us

THE CHILDREN’S FAMILY TRUST (THE CFT)

Is a well-established Ofsted Outstanding Registered Charity and an Independent Fostering Agency providing a wide range of foster placements. We firmly believe our Foster Carers are our most valuable resource deserving the highest levels of support and remuneration we can offer. We work in partnership with Local Authority Social Workers and are committed to keeping our children safe and secure in stable and loving families.

We are now recruiting for the following role to join our North East Office:

Up to 12 month Maternity Cover – Administrator (full time office based in Bishop Auckland)

This is an exciting opportunity for a proficient Administrator who will be responsible for providing effective and efficient Administrative support to the Registered Manager ensuing we meet statutory and regulatory obligations as well as enabling us to provide the best support to our team of carers and above all the children who they are fostering.  You will need to be able to work to deadlines without close supervision, to prioritise effectively and be flexible in approach, yet effective at seeing activities through to a conclusion.   A full job description is available on our website.

This role will involve:

Providing administration support to the Registered Manager and members of the Social Work Team, including retained staff resources –

•  working with all team members to enable them to meet their targets
• supporting their diary tracking
• dealing with reports and files
• developing and maintaining standards and practices with regards to document layouts and controls for all CFT papers.

 Key Duties:

Utilises the CHARMS database system to ensure all relevant details are up-to date, accurate and complete for the region

Undertakes reception duties for the office and answers incoming telephone calls

Maintains close contact with other CFT offices to ensure a consistent approach to CFT-wide administration matters

Assists with enquiries from prospective foster carers and recruitment of new carers

Assists as needed with preparation for North East CFT events

Assists with organisation of training and development programmes provided by the North East office for its Carers and potential Carers

Maintains the contractually, regulatory or operationally required files for:

• Carers
• Prospective Carers
• Children placed with the Trust
• Any other files as may be necessary for the effective operation of the region.

Ensures that security of the office is maintained, especially when empty.

Such other activities which arise as part of the normal day-to-activities of a busy office, which are reasonably within the capability of the jobholder and ancillary to those above.

About You

• Strong IT skills
• Confidential and ability to communicate effectively both verbally and in writing
• Self-organised, energetic, enthusiastic, welcoming, forward thinking and creative.
• Aptitude for automating and streamlining office processes
• Good time management
• Ability to work as a member of a team whilst also using own initiative
• Ability to travel to other regions is a must to support our wider requirements when required (Clean Driving License)
• Empathetic and compassionate

You will be required to have an enhanced DBS, which The Children’s Family Trust will cover the payment of.

What you'll get in return:

• A professional environment
• Training and development
• 35-hour week, worked over 4 days
• Excellent holiday and benefits
• On site parking